Recreation Services Coordinator Term-Limited

Job Description

Description

The final filing date is Tuesday, October 13, 2026, by 5:00 pm or after receiving 75 qualified applications, whichever is first.

The City of Sunnyvale is seeking a highly organized and collaborative Recreation Services Coordinator for a two-year, term-limited position supporting the City’s public art program. Reporting to the Public Art Analyst, this position will coordinate and implement community-based public art initiatives, including the Utility Box Art Program, Suns of Sunnyvale and other approved projects. Responsibilities may include coordinating artist calls and selection processes, supporting community outreach and public events, monitoring maintenance and restoration of existing artwork, assisting with contracts, purchasing and project documentation, and working with artists, contractors, community members and other City departments. The ideal candidate will have strong project-management and communication skills, an interest in public art, an understanding of visual art process and materials, and experience coordinating programs or projects involving multiple partners and deadlines.
Under general supervision of a Recreation Services Manager, plans, coordinates, monitors, and leads community recreation, arts and community services programs, services and facilities for an assigned program area; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Recreation Services Coordinator I is the entry-level classification for this job series. Initially, incumbents perform assigned duties under general supervision, while learning related policies and procedures. Recreation Services Coordinator I is distinguished from the Recreation Services Coordinator II classification by the performance of less than the full range of duties assigned to the Recreation Services Coordinator II. As experience is gained, there is a greater independence of action within established guidelines. The classification is alternately staffed with Recreation Services Coordinator II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level classification. Incumbents are not automatically promoted to the higher level; the needs of the department determine the level of assignment.

Essential Job Functions

(May include, but are not limited to, the following):

• Plans, coordinates, monitors, leads and directs programs, services and facilities in specific and defined program areas.
• Plans and coordinates programs, services and facilities by analyzing demand and researching trends, demographics and needs of program participants; evaluates current programs and plans for future programs; prepares justification for recommended programs.
• Designs and implements customer feedback system to support city-wide customer service strategy; administers, tabulates, evaluates, and modifies programs, services and facilities to respond to customer satisfaction surveys.
• Prepares and monitors revenue and expense projections and budget reports for assigned program area(s).
• Ensures assigned building(s), facilities and equipment are operational and free of health and safety hazards; may open, close and secure facilities.
• Researches and makes recommendations on facility and building renovations.
• Supports marketing promotions and strategies, including preparation of brochures, flyers, posters, news releases, social media, and other marketing devices and promotional materials.
• Acts as liaison to special agreement groups, community organizations and Commissions, within assigned program area.
• Coordinates purchases and installations with appropriate City departments for approved equipment.
• Initiates and negotiates service contracts and rental agreements; administers contracts, including preparation of invoices and monitoring payment processes within level of authority.
• Participates in staff and professional meetings, organizations, committee workshops and conferences.
• Develops and prepares reports, correspondence and documentation.
• Assists the public in locating, selecting and/or developing appropriate recreation, arts and community services programs, services and facility resources.
• Schedules, trains, recruits and evaluates regular full time, regular part-time, and casual employees and volunteers for assigned program area; provides day-to-day direction within assigned program.
• Monitors and approves timecards.
• Makes recommendations for allocation of resources based on program and facility needs for personnel, equipment and materials; monitors equipment, materials and resources related to assigned program area.
• Keeps abreast of trends, issues, and the impact of local, state and federal legislation on programs, services and facilities and the impact to the community; attends professional workshops and conferences as resources allow.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 100 pounds is also required. Some duties require incumbents to work outdoors in various weather conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education & Experience

The minimum qualifications for education and experience can be met in the following way:

Recreation Services Coordinator I

A Bachelor's degree from an accredited college or university in recreation/leisure, arts administration, hospitality management, human services, public administration, business administration or a related field; AND

Two years of experience in recreation programs or other community based services.

Knowledge of:

Recreation S ervices Coordinator I

• Recreation, arts and community services standards, practices and resources.
• Common recreational and social needs of various populations and age groups.
• Principles and practices of program, service and/or facility operations, including the methods and techniques of evaluation and budgeting.
• Basic mathematics.
• Office methods, procedures, software and equipment.
• Principles of customer service.

Ability to:

• Plan, organize and implement recreation, arts and community services and facilities services programs in a specialized area.
• Operate a computer using word processing and business software and other office equipment.
• Determine and implement the appropriate course of action in emergency and/or stressful situations.
• Facilitate meetings, presentations and other activities in support of assigned programs.
• Creatively problem-solve.
• Understand and follow written and oral instructions.
• Communicate effectively, both orally and in writing.
• Establish, maintain and promote positive and effective working relationships with employees, other agencies and the public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Develop and implement recreation, arts and community services programs, services and facilities that meet the needs of the community.
• Learn the operation, policy and procedures of the Library and Recreation Services Department.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles, manage risk, and work in a safe manner.

Willingness to:

Work irregular hours or shifts, and on nights, weekends, or holidays when needed.

Licenses/Certificates:

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

DESIRABLE QUALIFICATIONS

• Additional experience in one or more of the following specialty areas: Arts, Customer and Business Services, Special Populations, Seniors and Therapeutics, Sports and Aquatics, and/or Youth and Teen Services.
• Eligible for state and national certification in Therapeutic Recreation.
• Certification with California Board of Recreation Therapy Certification (CBRTC) and/or National Council for Therapeutic Recreation Certification (NCTRC).
• A Master's degree.

Application and Selection Process

APPLICATION INSTRUCTIONS & PROCESS

The application submitted must meet the minimum qualifications listed in the job description in order to move forward in the recruitment process with the City of Sunnyvale. The information provided in the Work Experience, Education, and Certificates/Licenses sections of the application will be used to determine if the application meets the minimum qualifications. A resume, employment history provided elsewhere in the application, or other attachments will not be accepted in lieu of the completed application.

Note: The minimum qualifications for experience are based on full-time experience (40 hours per week). Experience included in the Work Experience section of the application is calculated to the full-time equivalent (hours are pro-rated if less than 40 hours/week). Volunteer experience is not considered qualifying experience.

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by Tuesday, October 13, 2026, at 5:00pm or after receiving 100 qualified and complete applications, whichever is first.

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

EXAM PROCESS

Applications will be competitively screened based on the minimum qualifications of this position.Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Tuesday, November 3, 2026 . (Note: The examination process may be changed as deemed necessary by the Director of Human Resources.)

SELECTION PROCESS

Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled for the week of November 9, 2026 .

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate's expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service.

ADDITIONAL INFORMATION

Positions in this job classification are represented by the Sunnyvale Employees Association (SEA).

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status, or any other consideration made unlawful under any federal, state, or local laws. The City of Sunnyvale is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 730-7490 or [email protected] .

Summary of Sunnyvale's Employees AssociationSEA

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 10/13/2026 5:00 PM Pacific