County of Orange

  • Recordable Documents Examiner Trainee

  • Orange County, CA
  • Orange County, California United States View Map

Job Description

CAREER DESCRIPTION

RECORDABLE DOCUMENTS EXAMINER TRAINEE

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Recordable Documents Examiner Traineepositions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will close on Monday September 21, 2026, at 11:59 P.M. (PST).

CLERK-RECORDER The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and death certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records.

Click here for more information on the Clerk-Recorder.
Click here for more information on the County of Orange.

THE OPPORTUNITY
The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies, attorneys, and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames, examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.

MINIMUM QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will have one (1) year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.

In addition, the ideal candidate will also have extensive experience in the following core competencies:

Technical Knowledge
  • Understanding of State codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
  • Knowledge of principles, practice and legal terminology related to document recording, examining, and filing, issuing of specific official records
  • Experience with the processes and practices of receiving, examining, and issuing official documents and records
  • Experience in cashiering, handling payments, providing change, and automated cashiering systems

Interpersonal Skills
  • Working collaboratively with team members to achieve objectives
  • Thriving in a fast-paced environment with changing priorities
  • Soliciting feedback and adjusting requests to fit into business improvement

Problem Solving Skills
  • Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise
  • Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices
  • Exercising discretion and some amount of independent judgment in performing job duties
  • Making strategic judgments

Oral & Written Communication
  • Communicating effectively and professionally both verbally and in writing with internal and external parties
  • Responding courteously and efficiently to customer service requests in person, over the phone, or through email
  • Generating consensus and collaborative relationships to bring about efficient and effective outcomes

MINIMUM QUALIFICATIONS
Please click here for details on the Recordable Documents Examiner Trainee classification, including the physical, mental, environmental and working conditions.

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Assessment (Weighted 100%) Applicants who meet qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.

Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

REASONABLE ACCOMMODATION

The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.

EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS
Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Sarah Correa at [email protected] or 714-834-3116.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please note that Extra Help employees are not eligible for the benefits listed.



Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information

Closing Date/Time: 9/21/2026 11:59 PM Pacific
County of Orange

County of Orange

714.834.5315

Discover a Fulfilling Career at the County of Orange

With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service.

As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.

As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed.

Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community.

 

Community Impact:

Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you.

Employee Wellness:

At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families.

Innovation:

The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here.

Collaboration:

Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here.

Equality:

At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do.

Career Advancement:

The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.

 

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