Department Specialist/Administrative Assistant

Job Description:

Department Specialist/Administrative Assistant

Description

Summary

Department Specialist/Administrative Assistant (Streets)

(Part-Time, Temporary Position, 26 hours per week up to 1500 hours per year)

If you want to join a hard-working team that shares a commitment to provide top-quality municipal services in a prime North County location , consider a career with the City of Escondido. We have an opening for the position of Department Specialist/Administrative Assistant in our Streets Department.

Key responsibilities include:

• Assists the public and internal customers, both in person and by telephone.
• Responds to complaints and requests for information, refers callers to appropriate City staff as needed.
• Utilizes a computer to input service requests for maintenance and repair issues via incoming phone calls, voicemail ‘hotlines’ and emails.
• Exercises good judgement using department processes and procedures.
• Types, word processes and proofreads a variety of documents and forms.
• Maintains accurate and up-to-date files and records for assigned areas.

The ideal candidate for this position will:

• Possess excellent Customer Service skills and work well in a fast-paced environment, with frequent interruptions and a high degree of public contact by phone and in person.
• Effectively work as part of a team and maintain positive relationships with co-workers.
• Be competent in spoken and written English usage, spelling, grammar and punctuation.
• Must have basic computer skills and be proficient with Microsoft tools and various software applications.

Education / Experience:

• Education equivalent to completion of the twelfth grade.
• One year of increasingly responsible clerical experience and extensive public contact.
• Additional specialized course work in secretarial science, office practices, or related field and computers or computer software programs is highly desirable.
• Bilingual in Spanish is highly desirable

Certificate:

• Must have the ability to type 35 net words per minute. Must attach a certificate issued within the past six months certifying the ability to type/keyboard at a rate of 35 net words per minute. Internet typing certificates will be accepted. Failure to attach a valid typing certificate to the application will result in automatic disqualification. Online verifiable typing certificates will be accepted from one of the following websites: Ratatype.com; Typing.com; or Freetypinggame.net. Please note that we reserve the right to ask for an additional test to be completed in person, as part of the testing process.

Wage & Hours:

• $20.99 - $28.13 per hour
• 1,500 hours per fiscal year (July 1 - June 30).

The Public Works Yard Part-Time Schedule requires various weekdays : Monday-Thursday 6:30 a.m. - 4:00 p.m. and Fridays 6:30 a.m. - 3:00 p.m.

NOTE: The City of Escondido is committed to a drug and alcohol free workplace. A background investigation including LIVESCAN fingerprinting, medical examination, will be conducted following a conditional offer of employment.


Public Works Department/Streets Division
475 N. Spruce Street, Escondido, CA 92025
Telephone (760) 839-4668

www: escondido.org
Final Filing Deadline: Open Until Filled

For a more detailed overview of this benefits package, please visit the Part-Time Benefits and Compensation Plan Summary.

Salary:

$20.99 - $28.13 Hourly