EXECUTIVE ASSISTANT - CLERK OF THE BOARD - AT WILL

Job Description:

EXECUTIVE ASSISTANT - CLERK OF THE BOARD - AT WILL

Description

OVERVIEW

Are you ready to play a pivotal role at the heart of county government? Bring your high-level administrative background to Kitsap County and be our next Executive Assistant/Clerk of the Board!

About the Position

Kitsap County is seeking an experienced administrative professional to serve as the Executive Assistant/Clerk of the Board, providing high-level, confidential, and technically specialized support to the Board of County Commissioners and the County Administrator. This critical role ensures legal compliance, maintains official records, and manages the full lifecycle of Board meetings and actions. The ideal candidate brings strong administrative expertise, exceptional attention to detail, and preferably direct experience supporting governing bodies such as foundations, nonprofit boards, colleges, government agencies, or similar organizations.

This position is open until filled and screened weekly.

In This Role, You Will:

• Provide executive-level administrative and technical support to the Board of County Commissioners and County Administrator, advising on compliance with federal, state, and local laws.
• Use independent judgment to interpret regulations, establish procedures, and manage priorities in a dynamic, high-responsibility environment.
• Coordinate and lead workflow within your functional area, including project oversight and collaboration with supporting staff.
• Administer all Clerk of the Board duties in alignment with applicable laws, regulations, and County policies.
• Manage confidential projects, conduct research and analysis, and prepare official records and documentation for Board and County Administration.
• Oversee the scheduling, preparation, and execution of Board meetings, including agenda development, legal notices, staff reports, and supporting materials.
• Attend Board meetings, prepare formal minutes, maintain official recordings, and ensure accurate and timely filing and publication of records.
• Draft resolutions, proclamations, notices, presentations, and formal correspondence on behalf of Commissioners and the County Administrator.
• Organize, safeguard, and maintain records of historical or legal significance, ensuring proper retention, accessibility, and disposal in compliance with public records requirements.
• Manage agenda files, document center items, email retrieval, and other recordkeeping necessary to support Public Records Act compliance.
• Research and respond to public inquiries; prepare communications, notices, and materials for the Board and County Administration.
• Provide high-level executive administrative support to Commissioners and County Administration to ensure accurate implementation of policies and operational procedures.

This is an appointed, at-will position reporting to the Administrative Supervisor. Continued employment is at the discretion of the Board as a body.

Minimum Qualifications:

• Associate’s degree in Public Administration, Business Administration, or a related field; and two years of increasingly responsible administrative experience preferably in a public agency, governmental body, nonprofit organization, foundation, college, or similar regulated environment. Experience supporting executive-level staff, governing boards, or high-level committees, including preparation of official records, agendas, minutes, and related documentation highly preferred; OR
• Four years of increasingly responsible administrative experience preferably in a public agency, governmental body, nonprofit organization, foundation, college, or similar regulated environment. Experience supporting executive-level staff, governing boards, or high-level committees, including preparation of official records, agendas, minutes, and related documentation highly preferred.

For the complete job description and preferred qualifications: https://www.kitsap.gov/hr/JobClassifications/Clerk%20of%20the%20Board%20Reclass.pdf
For more information about the Commissioners Office: Board of Commissioners

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• Non-represented and covered under the Kitsap County Personnel Manual.
• 'At will' and covered under the Appendix C (as amended) to Kitsap County Personnel Manual

Application Requirements

All applicants, internal and external, must submit a complete and fully detailed application. Your application must clearly demonstrate how you meet all minimum qualifications for the position by the posted closing date. The County uses the information provided in the application (not the résumé) to verify relevant work experience and to determine placement on the pay scale if you are selected for the position.

To be considered, your application must:

• Be fully completed, including all supplemental questions. Provide specific and detailed information showing that you have performed the duties and gained the experience required for the role. Include the total years of relevant experience, quantified based on full-time equivalency. Applications that are incomplete, lack sufficient detail, or do not clearly demonstrate that the applicant meets all minimum qualifications will be screened out and will not move forward in the hiring process. Meeting the minimum qualifications is required.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. This process is conducted in compliance with the Washington Fair Chance Act (RCW 49.94). Information received is evaluated on a case-by-case basis and will not automatically disqualify a candidate from consideration. FCA-Flyer_June 2026_English_Update

Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.

Work hours for this position are 8am-4:30pm, Monday - Friday.

This posting may be used to fill future openings.

Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Salary:

$33.96 - $43.44 Hourly