Comptroller - Contract Manager

Job Description:

Comptroller - Contract Manager

Description

Agency Information

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow and make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence drive the culture here at the Comptroller¿s Office. We take pride in the work we do serving as State¿s accountant, tax collector, treasurer, and much more! The Comptroller¿s office serves virtually every citizen in the state. As Texas¿ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take our collective commitment to public service very seriously. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller¿s office

About The Division

Statewide Procurement Division connects vendors with state purchasers and contract opportunities, and help state and local government entities procure non-IT goods and services through easily accessible contracts that meet their needs.

General description

The Comptroller¿s office is seeking Contract Manager in the Statewide Procurement Division.

Contract Manager (Contract Specialist III/IV) provides ongoing contract technical assistance to contractors and external and internal customers. Develops and maintains contract management best practices. Work involves negotiations, records management, performance and compliance monitoring, and change management. Works with customers and contractors to help resolve any contract issues. Ensures that contract changes are properly documented and uploaded to the online purchasing system Texas SmartBuy (TSB).

Contract Manager (Contract Specialist V) works with customers and contractors to help resolve any contract issues and provide ongoing technical assistance on high dollar and complex contracts. Develops and maintains contract management best practices. Work involves negotiations, record management, performance and compliance monitoring, and change management.

Apply today and help the Comptroller's office keep the Texas economy strong.

Work Hours

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates.

Contract Specialist III (B20) $5,250.00 ¿ $5,666.67
Contract Specialist IV (B22) $5,833.33 ¿ $6,166.67
Contract Specialist V (B24) $6,750.00 ¿ $7,250.00

Minimum Qualifications

Contract Specialist III

• 60 semester hours or graduation from an accredited college or university with an Associate¿s degree.
• Quantifiable years (or combination of) an internship and/or work experience with general business practices, planning and implementation, completing processes, and/or conducting and analyzing research.
• Experience with research techniques and analytical skills to include collecting, validating the accuracy, examining, and interpreting data.
• Intermediate Excel experience, e.g. navigating among sheets in a workbook, importing data from another database to worksheet, creating a pivot table, analyzing datasets using formulas and calculations, etc.

Contract Specialist IV

• 60 semester hours or graduation from an accredited college or university with an Associate¿s degree.
• Quantifiable years of experience with general business practices, planning and implementation, completing processes, having knowledge of applicable laws for local, state, or federal rules, regulations and policies regarding contract development and/or contract management, purchasing, supply chain management, contract monitoring, or project management.
• Experience in research techniques and analytical skills to include collecting, validating the accuracy, examining, and interpreting data.
• Intermediate Excel experience, e.g. navigating among sheets in a workbook, importing data from another database to worksheet, creating a pivot table, analyzing datasets using formulas and calculations, etc.

Contract Specialist V

• Graduation from an accredited college or university with a bachelor¿s degree.
• Quantifiable years of experience with planning, developing, drafting, or managing complex contract instruments and application of contracts in a public sector or corporate environment.
• Experience with applicable laws for local, state, or federal rules, regulations and policies regarding contract development, purchasing, management, supply chain management, or contract monitoring.
• Experience with research techniques and analytical skills to include collecting, validating the accuracy, examining, and interpreting data.
• Intermediate Excel experience, e.g. navigating among sheets in a workbook, importing data from another database to worksheet, creating a pivot table, analyzing datasets using formulas and calculations, etc.

Preferred Qualifications

Contract Specialist III

• Graduation from an accredited college or university with a bachelor¿s degree.
• Experience with planning, developing, coordinating, administering, or managing projects.
• Experience with applicable laws for local, state, or federal rules, regulations and policies regarding contract development, purchasing, management, supply chain management, or contract monitoring.
• Experience using statewide Term Contracts, TXMAS contracts, Open Market processes, the CMBL, or familiarity with the Texas SmartBuy purchasing system.

Contract Specialist IV

• Graduation from an accredited college or university with a bachelor¿s degree.
• Quantifiable years of experience in planning, developing, drafting, or managing complex contract instruments and application of contracts in a public sector or corporate environment.
• Experience with planning, developing, executing solicitations, awarding contracts, or managing contracts per the guidelines and procedures published in the Texas Procurement and Contract Management Guide.
• Experience using statewide Term Contracts, TXMAS contracts, Open Market processes, the CMBL, or familiarity with the Texas SmartBuy purchasing system.

Contract Specialist V

• Experience working complex contacts with contract management, purchasing, project management, and/or providing legal assistance as a paralegal in a public sector or corporate environment.
• Experience in planning, developing, executing solicitations, awarding contracts, or managing contracts per the guidelines and procedures published in the Texas Procurement and Contract Management Guide.
• Experience using statewide Term Contracts, TXMAS contracts, Open Market processes, the CMBL, and familiarity with the Texas SmartBuy purchasing system.

Substitutions

Contract Specialist III
One additional year of (or combination of) an internship and/or quantifiable work experience with general business practices, planning and implementation, completing processes, and/or conducting and analyzing research may substitute for thirty semester hours of the required education, with a maximum substitution of 60 semester hours (two years).

Contract Specialist IV
One additional year quantifiable work experience with general business practices, planning and implementation, completing processes, conducting and analyzing research and/or having knowledge of applicable laws for local, state or federal rules, regulations and policies regarding contract development and/or contract management, purchasing, supply chain management, contract monitoring, or project management may substitute for thirty semester hours of the required education, with a maximum substitution of 60 semester hours (two years).

Contract Specialist V
One additional year of quantifiable experience with planning, developing, drafting, or managing complex contract instruments and application of contracts in a public sector or corporate environment may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours (four years).

Licenses and Certifications

• Certified Texas Contract Manager (CTCM) certification must be obtained within six months of employment.
• Certified Texas Contract Developer (CTCD) certification must be obtained within one-year of employment.

In this role you will:
Contract Specialist III/IV

• Serves as a contract manager within the SPD Contract Management (SCM) section. Provides ongoing contract technical assistance to contractors, state agencies, TSB members and internal customers; perform negotiations with contractors and customers, change management, makes recommendations to contract development, reviews solicitation documents prior to award, and contract close-out.
• Coordinates contract management work with the SCM Team Lead and team members, statewide contract developers, and other SPD programs. Interprets, advises, and assists staff and customers with contract administration policies, procedures, and rules. Works with contractors, customers, and the Vendor Performance Coordinator to resolve contract issues in a timely manner. Ensures that contractors and end users abide by the terms of the contract and provides guidance and interpretation on the usage of the contracts. May plan, assign, and/or oversee the work of others.
• Prepares reports by compiling, monitoring and analyzing historical expenditure data from a variety of CPA sources. Presents and provides written and excel format reports to agency management. Receives and maintains contract management reports from internal and external customers. Utilizes the Internet and other automation tools or technology tools for research, report and presentations. Assist with monitoring contractor performance throughout the contract term.
• Ensures that contract changes are properly documented and uploaded to TSB. Update and maintain contract information in TSB. Record management of all contract actions.
• Serves as a liaison with cross-divisional agency teams, executive management, contractors, and internal and external customers. May serve on SPD response teams deployed to the Texas Division of Emergency Management¿s State Operations Center during emergency response events. Identifies contract management training needs. May conduct training. Attends required training. Performs other related duties as assigned.

Contract Specialist V

• Provides ongoing technical assistance on high dollar and complex contracts to contractors, external and internal customers; perform negotiations with contractors and customers, change management, assist to resolve contract issues in a timely manner, makes recommendations to contract development, reviews solicitation documents prior to award, and contract close-out. Ensures that contract changes are properly documented and uploaded to the online purchasing system Texas SmartBuy (TSB) and contract website. Record management of all contract actions.
• Coordinates contract management work with the SCM Team Lead and team members, statewide contract developers, and other SPD programs. Interprets, advises, and assists staff and customers with contract administration policies, procedures, and rules. Ensures that contractors and end users abide by the terms of the contract and provides guidance and interpretation on the usage of the contracts. May plan, assign, and/or oversee the work of others.
• Prepares reports by compiling, monitoring and analyzing historical expenditure data from a variety of CPA sources. Presents and provides written and excel format reports to agency management. Receives and maintains contract management reports from internal and external customers. Utilizes the Internet and other automation tools or technology tools for research, report and presentations. Assist with monitoring contractor performance throughout the contract term.
• Serves as a liaison with cross-divisional agency teams, executive management, contractors, and internal and external customers. May serve on SPD response teams deployed to the Texas Division of Emergency Management¿s State Operations Center during emergency response events. Identifies contract management training needs. May conduct training. Attends required training. Performs other related duties as assigned.

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
Click on the occupational category for the position.

Additional MOS can be found at the State Auditor¿s Office,

Military Crosswalk Guide .

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com , http://www.onetonline.org , https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller¿s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Applicants must submit both a résumé and a completed application to be considered. Both documents should include sufficient work history to assess qualifications.

An applicant must be eligible to work in the United States to be hired at the Comptroller¿s office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

Salary:

$5250.00 - 7250.00 Monthly