Deputy Auditor - Recording

Job Description:

Deputy Auditor - Recording

Description

ESSENTIAL FUNCTIONS

Under close supervision, performs a variety of clerical and technical recording functions for the Lewis County Auditor’s Office; assists customers with recording and document imaging functions; collects fees and payments for services, and records the transactions.

The following duties are the fundamental, crucial job duties performed by this position. This is not a comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as assigned and appropriate for the position.

• Answers and directs incoming calls; responds to inquiries on County processes and procedures.
• Provides customer service to the public and other governmental agencies in person and by telephone.
• Assists customers with recording of legal and technical documents and maps, according to County policies and procedures.
• Performs document imaging functions; creates and processes technical and legal documents; examines, indexes, scans, and records technical and legal documents in specialized recording system software.
• Examines recorded documents and computer records and confirms accuracy and readability of images.
• Collects and documents fees for County recording transactions.
• Balances and maintains assigned cash drawer; prepares bank deposits and transmittals to the County Treasurer’s Office.
• Performs a variety of routine clerical duties including data entry; sorts and processes departmental mail.
• Provides assistance in maintaining, cleaning, and troubleshooting office equipment.

WORKING ENVIRONMENT / PHYSICAL DEMANDS

Work is performed in a standard office environment and at the public counter; subject to sitting and standing for extended periods of time, bending, reaching, and lifting of objects up to 25 pounds.

REQUIRED QUALIFICATIONS

• High School Diploma or G.E.D. equivalent; AND one (1) year general office or customer service experience.
• Notary Public License is required within six months of hire.

PREFERRED QUALIFICATIONS

• One to two (1-2) years of experience in data entry.

COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors)

Knowledge of:

• Customer service standards and protocol.
• General office practices and equipment.
• Standard computer software applications.

Skills in:

• Performing a variety of recording and clerical functions.
• Responding to inquiries and providing customer service to the public.
• Processing technical documents and maintaining accurate records.
• Establishing and maintaining effective working relationships with other staff, and the general public.
• Communicating effectively verbally and in writing.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance.

PLEASE NOTE:
Incumbent will eventually cross train into Licensing Services. Once cross trained, incumbent's salary will be adjusted to Grade 116: $4,218 - $5,670/mo.

Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

Health Insurance: We offer comprehensive medical coverage-including vision-along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs.

Retirement Plans: Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability.

Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.

Longevity: We recognize and reward your dedication with additional monthly compensation for continuous service milestones.

Deferred Compensation: Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.

Public Service Loan Forgiveness: If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Please visit our Employee Benefits webpage for details: 2026 Benefits

Accommodations for All Applicants: If you need accommodations during the selection process, we’re here to help! Contact our Human Resources Department at (360) 740-2737 or [email protected] .

Closing Date/Time: 5/4/2026 11:59 PM Pacific

Salary:

$48,558.24 - $65,272.08 Annually