Administrative Support III

Job Description:

Administrative Support III

Description

Overview

The Administrative Support Ill role entails comprehensive responsibility for Accounts Payable within the Engineering Services Department. This position manages payment processing for over 150 contract vendors and handles reconciliation and payment for construction contract estimates totaling more than $110 million annually from various funding sources such as CIP, Bonds, FMACs, and Operating Departments. Additionally, this role involves processing invoices for the Engineering Services Department, issuing purchase order requisitions, and conducting detailed research to address complex inquiries from both internal staff and external vendors regarding invoice details and payment history. Moreover, Administrative Support Ill involve conducting internal financial audits related to Accounts Payable, necessitating advanced critical thinking skills and a thorough understanding of the INFOR accounting system. The Administrative Support Ill is a proactive self-starter that can manage multiple tasks and priorities with minimal supervision, while also supporting overall performance and service quality within the department through various other assigned duties.

Responsibilities

• Responsible for all aspects of Accounts Payable for the Engineering Services Department

• Process and reconcile vendor payments using the INFOR accounting system, including contract pay estimates

• Reconcile vendor statements, research, and correct discrepancies, and monitor project expenditures against contract-established budgets

• Research current financial systems to answer simple to complex questions for staff and vendors inquiring about invoice details or payment history

• Research and pull payroll documents for audit requests

• Manage multiple tasks of simple to moderate complexity simultaneously

• Issue requisitions for purchase orders

• Procure administrative supplies using P-Card and process and reconcile procurement documents

• Support the Engineering Services front desk, including but not limited to administering all incoming calls, scribing and retrieving messages, greeting external customers and city employees

• Procure and distribute mail and material deliveries

• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Associate's Degree (AA/AS)

• 2 (two) Years of Experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: May 7, 2026

Salary:

21.63-0.00 USD