Administrative Business Asst

Job Description:

Administrative Business Asst

Description

Administrative Business Asst
Odessa
44481BR

Position Description
Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Major/Essential Functions

• Provide comprehensive administrative support in a dynamic, fast-paced environment, managing multiple tasks simultaneously.
• Communicate effectively with internal and external stakeholders across various departments within the School of Medicine, while answering and screening phones, email inquiries and mail for various leaders.
• Manage workloads by independently prioritizing tasks to ensure all department deadlines are met.
• Manage calendars and schedule meetings for leadership using Microsoft Office Outlook.
• Prepare and maintain the physical suite environment and oversee the ordering of supplies to ensure seamless daily operations.
• Collaborates closely with the Unit Manager to execute strategic projects and ensure the successful achievement of departmental goals.
• Execute administrative written and verbal correspondence through email and phone with a focus on accuracy and detail.

Required Qualifications

• High school diploma or equivalent.
• Four years progressively responsible clerical experience, with one year supervisory experience.
• Additional education and/or related experience to equal four years may substitute on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=911952

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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