Deputy City Clerk

Job Description:

Deputy City Clerk

Description

Job Summary

EMPLOYMENT OPPORTUNITY WITH THE CITY OF VERNON

DEPUTY CITY CLERK

MONTHLY SALARY: $9,607 - $11,678

PLUS, AN EXCELLENT BENEFITS PACKAGE

FINAL FILING DEADLINE

SUNDAY, MAY 10, 2026, AT 11:59 PM OR ONCE 100 QUALIFIED APPLICATIONS ARE RECEIVED, WHICHEVER OCCURS FIRST.

THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN THE CITY CLERK DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.

SUMMARY: Under general direction of the City Clerk, performs the duties of the office as defined by law including technical, legal, and administrative duties in managing the official records of the City; assists in maintaining the required historical municipal records, assists in coordinating municipal elections, and, in conjunction with the City Clerk and City Attorney's office, assures technical compliance with City and state regulations and Ralph M. Brown Act open meeting laws.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job flyer does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists in the management of the official records of the City; verifies official City activities are in compliance with federal and state laws and regulations, and City policies; works independently and makes appropriate decisions based on knowledge of City policies; performs duties within scope of authority.
• Assists with and/or performs the duties of City Clerk as assigned; drafts, compiles, prepares, and distributes City Council, or other governing body, agenda packets, public meeting notices, and supporting documentation; processes legal and technical documents.
• Performs the technical transcribing of public meeting minutes; attends public meetings and takes notes.
• Receives, records, assigns and, in conjunction with the City Attorney, responds to public records requests.
• Assists as custodian of City records, and verifies the accuracy of technical files and official records including Statements of Economic Interest required by the California Political Reform Act; verifies City records management and retention program is in compliance with California statutes.
• Assists with conduct of City elections, including managing the dissemination, and return, of ballots and the filing of all required technical documents.
• Drafts staff reports, department procedures, correspondence and other documents as needed.
• Assures the absolute confidentiality of City's confidential records and information.
• Assures that security protocols are followed, and all reports and paperwork are completed in a timely manner; updates, corrects, retrieves, and releases information according to procedures.
• Assist in leading staff on programs and projects; and provides guidance and training to staff.
• May assist in planning, organizing and directing the functions of the City Clerk’s Office, including supervising and evaluating technical and administrative staff. Provides information, instructions and assistance to the public and others having business with the City; assists customers with requests, applications, government forms, and other documents; responds to and resolves customer service issues in a courteous and respectful manner.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Minimum Qualifications

Education, Training and Experience Guidelines:
A Bachelor’s Degree in Public or Business Administration, or related field; AND four years professional level administrative experience in a municipal or county clerk’s office, or similar public agency in California including at least two years of performing increasingly responsible and complex duties and tasks; and providing lead or supervisory duties
OR
A High School Diploma or GED equivalent; AND eight years of professional level administrative experience in a municipal or county clerk’s office, or similar public agency in California including at least two years of performing increasingly responsible and complex duties and tasks; and providing project lead or supervisory duties.

Supplemental Information

Knowledge of:

• Federal and state laws and statutes governing municipal operations, public records, and open meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown Act, California Public Records Act, California Elections Code, California Political Reform Act and the Federal Voter Rights Act.
• City ordinances, codes, policies, resolutions, and agreements.
• Federal and state laws and regulations governing City administration and elections.
• Parliamentary practices and procedures governing public meetings.
• Principles and practices of record keeping, records management, and records retention.
• Principles and practices of confidential records management, and security precautions in the public sector.
• Legal, ethical and professional rules of conduct for public sector employees and elected officials.
• Customer service principles, protocols, and methods.
• Business computers, and standard and specialized software applications.

Skill in:

• Explaining and applying state and Federal rules and regulations and statutory standards.
• Researching, reviewing, correcting, and maintaining complex and extensive public records.
• Monitoring the City’s compliance with all laws, regulations, and rules.
• Assessing and prioritizing multiple tasks, projects and demands.
• Dealing tactfully and courteously with those seeking information about City functions and activities.
• Establishing and maintaining effective working relationships with the City Clerk and City Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff, regional government agencies, and the public.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS:

A valid California State Driver’s License is required. Notary Public license may be required.

Designation as a Certified Municipal Clerk (CMC) is highly desirable and will be required within two years of appointment.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment, off site and to attend City events.

Working evenings may be required upon occasion.

Pursuant to California Government Code §3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.
SELECTION PROCESS:
Complete application packets will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be contacted and informed of the next steps. Candidates must be specific and complete in describing their qualifications for the position. Failure to state all pertinent information may lead to elimination from consideration. Applications must be submitted online . If you submit multiple applications, only the most recent application will be considered. Copies of required certifications must be submitted with the application. Stating "see resume" is not an acceptable substitution for a completed application. To view the complete job description, please visit our website at www.cityofvernonca.gov . It is the applicant's responsibility to notify the Human Resources Department of any changes to their contact information.

“The City of Vernon is an Equal Opportunity Employer”

CITY OF VERNON - HUMAN RESOURCES DEPARTMENT

Lisette M. Grizzelle, Human Resources Manager

lgrizzelle @cityofvernonca.gov - (323) 583-8811, ext. 166

The City of Vernon offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long term disability insurance.

Retirement Benefit : Retirement benefits are provided by the California Public Employees' Retirement System (CalPERS):

Effective January 1, 2013, newly hired non-safety employees who are new CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the CalPERS 2% at 62 benefit formula. New members will be required to pay 7% as their member contribution.

An employee who is a "classic" member of CalPERS, will be enrolled in the CalPERS 2.7% at 55 benefit formula. Classic employees urrently pay an 8% employee contribution and a 3% share of the employer contribution.

Cafeteria Benefits Plan : The City offers a monthly allowance towards the purchase of a HMO, PPO or HSA medical plan for the employee and their family members. Any remaining amount can be used towards the purchase of a HMO or PPO Dental planand Vision coverage for dependents. Vision coverage is included at no cost to the employee. Supplemental Insurance plans are available.

Holiday pay : The City has 13 authorized holidays per calendar year.

Bilingual pay : Employees in eligible positions who successfully demonstrate Spanish speaking skills would be eligible to receive an additional $275.00 a month.

Vacation Mid-Management Staff :
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 4th year 80hrs; 3.08 accrual rate
5th year thru 9th year 100hrs; 3.85 accrual rate
10th year thru 14th year 120hrs; 4.62 accrual rate
15th year thru 24th year 160hrs; 6.16 accrual rate
25th year and more 190hrs; 7.31 accrual rate
City offers vacation cash out.

Sick Leave : 80 hours of sick leave per calendar year, at a rate of 3.08 hours per pay period.

Administrative Leave : Mid Management elgible for 60 hours per calendar year. First year receives administrative leave on a pro-rated rate depending on hire date.

Tuition Reimbursement : $2,200.00 is available to those who satisfactorily complete job related college courses.

Hybrid Work Program: The City offers a hybrid work schedule for elgible positions. The City allows a combination/flexible work schedule upto 50% remote work.

Other Benefits : Most employees work a 4/10 schedule. In addition, the City offers paid parental leave, bereavement leave and jury duty.

Miscellaneous Benefits : The City provides an interest-free loan program for the purchase of a computer, corrective eye surgery and a hearing aide device.

The City of Vernon encourages you to log onto our website for the benefit details www.cityofvernon.org

Closing Date/Time: 5/10/2026 11:59 PM Pacific

Salary:

$115,273.60 - $140,129.60 Annually