College Corps Operations Coordinator (Administrative Analyst/Specialist Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement

Job Description:

College Corps Operations Coordinator (Administrative Analyst/Specialist Exempt I, Range 2) - Office of Research and Sponsored Programs/Institute for Civic and Community Engagement

Description

*SFSU INTERNAL APPLICATIONS ONLY*

Working Title

College Corps Operations Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing [email protected].

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research & Sponsored programs/ Institute for Civic & Community Engagement

Appointment Type

Temporary.

The position will end on or before May 31, 2027. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

Full-Time

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$5,274.00 - $5,380.00 per month ($63,288.00 - $64,560.00 annually)

Salary is commensurate with experience.

Position Summary

Under the general direction of the Executive Director, the Operations Coordinator oversees the operational, compliance, and fiscal infrastructure of the SF State College Corps Fellowship. The position ensures that documentation workflows, data systems, stipend processing, and reporting processes align with university policy and California Volunteers grant requirements.

The incumbent applies independent judgment to administer enrollment and exit processes, conduct compliance reviews, manage fiscal tracking systems, and maintain audit readiness. The role serves as the program’s primary operational systems lead and works in coordination with the Program Lead and Student Engagement Coordinator to ensure accurate documentation, regulatory compliance, and timely stipend processing.

Position Information

Program Operations & Compliance:

• Oversees enrollment and exit workflows to ensure compliance with California Volunteers, AmeriCorps, and university requirements. Administers documentation systems and maintains audit-ready electronic and physical records for Fellows and host sites.
• Conducts compliance review of attendance and service hours approved by the Student Engagement Coordinator prior to stipend processing.
• Verifies eligibility documentation, enrollment status, Live Scan confirmation, AB 540 status, and required agreements.
• Identifies compliance risks and advises the Program Lead on corrective action or policy alignment.
• Develops and refines internal operational procedures to improve efficiency, accuracy, and regulatory alignment

Fiscal Coordinator and Stipend Processing:

• Maintains internal budget tracking systems and monitors program expenditures in alignment with approved grant allocations.
• Reviews and reconciles P-Card transactions and prepares supporting documentation for monthly reconciliation in coordination with the Program Lead.
• Prepares stipend documentation for Program Lead certification.
• Submits certified stipend documentation to the Bursar or appropriate campus office and tracks payment confirmation.
• Reconciles stipend payments and maintains fiscal records to ensure audit readiness

Data Tracking and Reporting:

• Administers and maintains America Learns system permissions, reporting functions, and internal tracking configurations.
• Runs and reconciles required data reports to ensure accuracy prior to submission.
• Prepares compliance-ready data summaries for Program Lead review and certification.
• Ensures data integrity across enrollment, participation, and stipend processing workflows.

Cross-Functional Coordination:

• Serves as the program’s primary liaison to Financial Aid, Procurement, Accounts Payable, UPD, and other campus units for operational and compliance matters.
• Communicates procedural updates and documentation requirements to Fellows and host sites.
• Escalates non-routine or policy-level matters to the Program Lead.

Minimum Qualifications

• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Working knowledge of and ability to apply standard theories, principles, practices, techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications

• Demonstrated experience administering compliance, enrollment, or documentation systems within a grant funded or higher education environment.
• Experience independently preparing and reconciling stipend, payroll, or payment documentation in alignment with internal control processes.
• Experience managing operational workflows that require interpretation of policy, regulatory, or funding guidelines.
• Demonstrated ability to identify compliance risks and implement corrective process improvements
• Experience supporting fiscal tracking processes, preparing documentation for review.
• Experience serving as a liaison with campus administrative units such as Financial Aid, Accounts Payable, Procurement, or Public Safety.
• Demonstrated ability to exercise independent judgment in resolving procedural issues with minimal direction.
• Experience supporting audit preparation or maintaining audit ready documentation systems.
• Strong attention to detail with demonstrated ability to manage multiple deadlines in a high volume environment.
• Experience working in community engagement, service learning, or student cohort programs.

Environmental/Physical/Special

• Must be able to move boxes of paper, office supplies, sidewalk sign A-Frame message boards, and outreach materials weighing up to 30 pounds.
• Must be able to bend, lift, and move tables and chairs for ICCE and College Corps sponsored events.
• Occasional evening and or weekend work may be required to support outreach activities and program related events on and off campus.

Pre-Employment Requirements

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in the CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment.

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

*SFSU INTERNAL APPLICATIONS ONLY*

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Apr 03 2026 Pacific Daylight Time
Applications close: