Program Coordinator, Senior Services

Job Description:

Program Coordinator, Senior Services

Description

Definition

Come join an incredible team-orientated department that positively impacts the lives of the City of Milpitas's diverse community!

The City of Milpitas is looking for an enthusiastic, creative, and detail-oriented professional to join the Recreation & Community Services Department as the Senior Center Program Coordinator. This position is responsible for planning and implementing classes, programs, events, and meet ups for the senior community. It also manages the City’s Community Garden program at two popular sites. This individual also assists with budget preparation and monitoring, report writing and helping promote the Senior Center’s programs, services, & events . The position will also lead “40 North,” a new program and event series for adults ages 45 and older.

The ideal candidate possesses strong communication and organizational skills and is excited to explore new ideas and approaches to programming. The successful candidate will be able to connect with individuals with a wide range of personalities and interests and demonstrate an understanding of the types of programs and activities that appeal to today’s older adults.

For the complete job description, please click here: Program Coordinator

*This posting is written notice of a permanent, vacant position. Internal applications will be reviewed on April 17, 2026, which is 10 working days after the recruitment is posted. Internal qualified candidates will be considered in accordance with the Memorandum of Understanding between the City and the Milpitas Professional and Technical Group (ProTech). External applicants will not be considered until after the internal applicant review process has concluded.

Examples of Duties

Duties may include, but are not limited to the following:

• Senior Programs
  • Programs various classes, activities and special events for senior adults ages 50+
  • Researches trends related to senior adults and conducts surveys to assess senior’s interests
  • Oversees programming and contract classes at senior-based satellite sites
  • Develops and implements policies and procedures for various programs and activities
  • Prepares and monitors budget for assigned area
  • Provides staff assistance to Senior Advisory Commission and other committees
  • Prepares reports on program operations including monthly summaries and quarterly reports
  • Recruits class instructors for senior center programs
• Nutrition Program
  • Acts as the Site Manager
  • Acts as the liaison to Santa Clara County Senior Nutrition personnel
  • Ensures the site’s proper food handling compliances are met
  • Completes and submits all necessary reports and paperwork
  • Develops and implements policies and procedures
  • Manages provider contracts
• Contract Classes
  • Creates, schedules and implements site-based contract classes for senior adults
  • Monitors enrollment and conducts regular class evaluations and assessments
  • Ensures proper insurance compliances are met
  • Remits payment to Instructors
  • Monitors Instructors and their programming
• Community Garden
  • Manages the Community Garden program
  • Develops and implements policies and procedures
  • Prepares reports on operations
  • Provides training on Recycled Water and other Community Garden policies

Typical Qualifications

Education : A Bachelor’s degree from an accredited college or university with major coursework in recreation, public administration, or a closely related field, OR four (4) years of work e xperience equivalent to graduation from a four-year college or university with major coursework in recreation administration, OR an equivalent combination of education and experience; AND

Experience : Two (2) years of full-time experience coordinating a recreation program(s), including the supervision of part-time/seasonal personnel.

Desired Skills / Qualifications:

• Experience with registration systems such as RecTrac
• Program and activity design and implementation
• Program evaluation and modification
• Conversational fluency in Mandarin, Vietnamese, or Spanish

License or Certificate:

• Possession of or ability to obtain and maintain an appropriate, valid California Driver’s License.
• Certification in CPR and First Aid from the American Red Cross within 90 days of appointment.

*Required license and/or certification costs (excluding health exams) are covered within the department’s operating budget. Costs associated with retesting due to the employee’s inability to pass certification testing, will be the responsibility of the employee.

Supplemental Information


Panel interviews via Zoom are tentatively scheduled for the week of May 4, 2026

REQUIRED DOCUMENTS
Please attach the documents listed below to your application in the Attachments Section . Failure to include both documents with your application will be considered an incomplete application, and it will be withdrawn from consideration for this position.
Contact the recruiter, Jasmin Ramos at [email protected] with any questions. Resume Cover Letter
SELECTION PROCESS:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

HYBRID SCHEDULE
This position may be eligible for one (1) remote / work from home day per week.

SUPERVISION RECEIVED AND EXERCISED:

• Receives general supervision from a Recreation Services and Community Services Supervisor or the Director of Recreation and Community Services
• Exercises general supervision over part-time employees and volunteers.

SPECIAL REQUIREMENTS:
Essential duties require the following physical abilities and work environment:
General office environment, attend meetings at various sites within and away from the City, and have the availability to work off-hour shifts and events as required; sit and/or stand for long periods of time, repetitive keyboarding; reach, squat, lift, and carry up to 40 pounds; mobility to lead groups in activities; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.

In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

The City of Milpitas is an Equal Opportunity Employer.

RETIREMENT
Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.ProTech members participate both in CalPERS, and the LIUNA pension fund. The current cost of the LIUNA pension fund is $1.39/hour.

MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.

RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.

DENTAL & VISION
City provides full family coverage for Delta Dental and MES Vision at no cost to the employee.

LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.

DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.

DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.

VACATION
Hourly employees earn 11-31 days of vacation based on years of service.

HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.

SICK LEAVE
Employees earn 12 days annually.

TUITION REIMBURSEMENT
Employees are eligible to receive up to $1,400 per fiscal year in tuition reimbursement.

FITNESS PROGRAM
Employeesare offered free access to City-sponsored sports and fitness programs.

The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits.

Closing Date/Time: 4/16/2026 11:59 PM Pacific

Salary:

$86,648.12 - $114,054.98 Annually